Proofing

Notes on the photograph, and approval for the retouch

Your client selects in the gallery on the share link they already have. They can mark the part of a frame their note is about, compare your second round of retouching with the first, and approve the one they want. Latentshoot sorts their notes into a list of what to change, and can draft a fix for each photograph for you to keep or skip.

Start free How a gallery works

Notes, rounds and approval are on every plan. Proofing on the shoot day is part of Studio.

The client’s gallery on two phones. The first is one photograph open full screen: a woman in a dark coat by a lake, with a box drawn round a bare branch on the left, a Selected button, and the note “Opening spread. Could the branch on the left come out?” with controls to Mark again and Remove the mark. The second is the grid further down, with two knitwear photographs ticked and a bar at the foot reading “You have selected 7 photographs, the most this gallery allows. Unselect one to add another.” above “7 of 7 selected” and Show only selected. — The client has boxed the branch their note asks about, on the photograph they selected.

Notes

The note arrives with the part of the frame it means

In the full-screen view, the client writes a note on a photograph they have selected and presses Mark an area, then drags over the part they mean or taps it. Each photograph takes one box, and they can draw it again or remove it.

You see the box on the Client tab beside the note, and on the photograph when you open it in Develop. The box stays over the same part of the picture after you crop, and Develop tells you when it falls outside your crop.

From there, Paint the marked area paints their box for a change, and Use their words copies their note into What should change. Whether a model redraws the area, or you fix it yourself with a spot or a mask, is still your decision. More on Develop

Develop open on the same photograph. A dashed box labelled Imogen Hale sits round the branch on the left. In the panel, a card reads “From Imogen Hale, 24 Sept 2026, 19:05” and “Opening spread. Could the branch on the left come out?”, with buttons to Paint the marked area and Use their words, above the Change controls. — Opened from the Client tab. Their box is the dashed line, and the two buttons start a change from it.

Client notes

Every note sorted into what it asks for

On the Client tab, press Sort the notes and each note is filed under what it asks for: Crop or shape, Colour or brightness, Take something out, A different frame, or No request. The list has a row for each photograph, with every note on it and a filter for each kind.

Each row opens Develop at the tool that answers it: Crop, Tone or Change. A note asking for a different frame lists the other frames from the same burst or set-up. A photograph counts as done once every request on it has a version you kept, and the list shows how many are left.

Sorting reads the words alone, so check each one against the photograph. It sends an AI model the words of each note and the photograph’s filename as you uploaded it, and never the photographs or anyone’s name. Your client never sees the list.

The Client tab, headed Client notes: “14 notes sorted. 8 photographs have a request.”, marked AI. A bar reads 1 of 8 photographs done, beside 1 photograph being drafted, 2 drafts to review, 2 changes to check and 1 photograph ready to send, with buttons Review 2 drafts, Check 2 changes and Send the changes. A line reads “Latentshoot sends the picture your client saw, with every note on it and the areas they marked. It does not send anyone’s name.” Filters follow for All 8, Crop 4, Colour 2, Take out 2 and Other frame 1. Below, one row per photograph: NLS_AW26_0296.jpg, checked and ready to send, with Imogen Hale’s note “Opening spread. Could the branch on the left come out?” filed as Take out with an area marked; and NLS_AW26_0425.jpg, ready to review, where two notes filed as Colour disagree on exposure, so it is left as it was. — Fourteen notes from two people at the client, sorted. One photograph is done, two drafts are waiting to be reviewed and two changes are waiting to be checked.

Draft a fix

A draft for each photograph, to keep or skip

Draft a fix reads every note on a photograph together and proposes one edit that answers them. That can be new settings, a crop, or a change that takes something out. Draft one photograph, or all of them at once.

Open a draft and Develop shows it over the version your client saw, with their notes beside it. Switch between the two, then press Keep as a new version or Skip. Nothing becomes a version until you keep it, and your client sees it only once you show it in the gallery. Where two notes ask for opposite things, the draft leaves that setting as it was and tells you why.

It sends the picture your client saw, made smaller, with the words of every note on it and the areas they marked, and no names. A draft that takes something out proposes a change, and you see the change before it is sent.

Both need the team owner’s agreement and the gallery’s own switch to be on. What each AI tool sends.

Develop open on a photograph of a woman in a beige trench coat against a steel bridge. Under it, a panel headed Draft for 2 notes, marked AI, Draft 1 of 2. On the left the notes: “Could this be a touch brighter? The coat reads almost black on my screen.” from Imogen Hale, and “Love the mood. Keep it dark, just a little warmer.” from Theo Marsh. On the right, What it changes: Temperature 0 to +8 and Shadows 0 to +18, and under Left as it was, Exposure, because note 1 wants it brighter and note 2 wants it darker. Buttons read Keep as a new version, Skip, Show your client’s version and Next draft. — One note asks for it brighter and the other to keep it dark and make it warmer. The draft warms the frame and opens the shadows, and leaves the exposure for you to decide.

What sorting and drafting cost

Each photograph with notes counts once against your photographs to analyse: 3,000 a month on Pro, 15,000 on Studio, and 200 given once on Free. Draft a fix uses 2 AI credits a photograph, however many notes it answers, and a change it proposes uses a further 10 if you send it. Pro includes 250 AI credits a month and Studio 1,000, and Free is given 30 once. A draft that comes back empty gives its credits back. What AI credits cost.

Selecting

A limit on how many each person chooses

Under Settings, tick Limit how many photographs each guest can select and set the number. It starts at 20 and goes up to 2,000, and it counts across the whole gallery rather than set by set.

The client sees the limit before they start and a count as they go, such as “3 of 20 selected”, with a button to show only what they have chosen. At the limit, Select stops working and the page says to unselect one first. Latentshoot checks the limit again when each select arrives, so it holds on every device the client uses.

Lowering the limit later takes nothing away from anybody. On the Client tab, each person’s count shows whether they are at the limit or over it.

Rounds

Each retouch goes out as a round they can compare

Every version you show in the gallery from Develop becomes a round of that photograph, numbered in the order you first showed them and named with your own name for it, such as “Round 2 · Warmer grade”.

In the full-screen view, the client can compare a round with an earlier one, or with the photograph as you first delivered it, on a slider they drag across the frame.

Approve sits beside Select. The first time somebody approves, the gallery asks for their email address, whatever the gallery otherwise collects. They can take an approval back, and a newer round never quietly replaces the one they approved.

The client’s full-screen view on two phones. The first compares two retouches of the woman in the coat with a slider down the middle, labelled Round 1 on the left and Round 2 on the right, under the title “Warmer grade, Round 2 of 2” with Compare with Round 1 or Original, Select, Approve and Download. The second shows the same round approved, its button reading Approved and a line under it reading “You approved this round.” — The second round compared with the first. The client drags the line across the frame, and Approve sits beside Select.

What you see

Who approved which round, and when

The Client tab lists each person’s approvals with the round and the date. It says when a newer round has gone out since, or when you have deleted or hidden a version after it was approved, so the record still holds after you change your mind.

Copy the filenames to paste into Lightroom’s filter. If you publish with the Lightroom Classic plugin, approvals also appear in the Comments panel. Latentshoot emails you when a client approves a version, and you can switch that off under Account, in Communication.

The Client tab, headed Approved: “What each guest approved, and which round it was.” Imogen Hale approved Warmer grade, Round 2, and Tighter crop, marked “Deleted after it was approved”, with a Copy 1 filename button. Theo Marsh approved Sky held back, Round 1, marked “Round 2 is newer”. Below, the Activity section begins with Marked areas: guests marked an area on five photographs, each shown with the note and an Open in Develop link. — Two people at the client who approved different rounds of the same photograph. The line under each says whether a newer round has gone out since.

On the shoot day

The client picks from today’s frames while you shoot

Press Open for today under the gallery’s Settings, then publish from Lightroom between set-ups or drop frames onto the Gallery screen. The client’s page checks for new photographs every half minute while it is open, marks the new ones, and lets them select as you go.

On your phone, on-set mode shows how many frames the client has picked from each set-up, matched by the time each frame was taken. The count is a suggestion, and it changes nothing on the Set-ups tab.

The gallery closes to new frames at 2am after the shoot day, so one left open does not keep checking all week. A shoot over several days is opened again each morning. Proofing on the shoot day is part of Studio, beside the live link.

Two phones. On the left, the client’s gallery headed Shooting today: “New photographs appear here as they are sent. Last one at 11:41”, above a photograph, with a bar reading “4 new photographs” beside Show them and Mark as seen. On the right, on-set mode in the light theme for the shot being taken now, Cable knit, hands in pockets, 11:30 to 12:00 with 18 minutes left, and under it “1 frame picked by the client, suggested from capture times”. — Under the shot being taken, on-set mode counts the frames the client has picked from it.

Where it stops

What proofing does not do

Approving records who chose which round, and locks nothing. You can still show another round after an approval, and the client can still take theirs back.

There is no message thread. A note belongs to one selected photograph, and each person has one box on it.

Nothing the client does edits a photograph. Drafting sends the picture when you press Draft a fix, the draft becomes a version only when you keep it, and a change it proposes goes to a model only after you have checked it.

The limit is the same for everybody on a gallery. Latentshoot does not take frames from a tethered camera, so on the shoot day a frame reaches the client once you publish it.

Questions

About proofing

Does my client need an account to mark an area or approve a round?

No. Everything on this page happens on the share link you already sent. The gallery asks for their name the first time they select, and for an email address the first time they approve, because an approval is worth knowing who gave it.

What does approving a round do?

It records who approved which version, and when, and tells you by email if you have that notice switched on. It locks nothing. You can still show another round, and the client can take an approval back.

Does sorting the notes use AI credits?

No. It counts against the photographs you can analyse each month, one for each photograph with notes, and a photograph it could not sort is given back. Drafting a fix uses AI credits, 2 a photograph.

Can my client see a draft?

No. A draft stays on your screen until you keep it as a new version, and the client sees that version only once you show it in the gallery.

Can a client select more than the limit?

No. At the limit, pressing Select does nothing and the page says why: unselect one to add another. If you lower the limit after they have chosen, nothing they chose is taken away, and the page tells them how many to unselect before they can choose again.

Can I give one client a higher limit than another?

Not yet. The limit is set for the gallery, and every guest on it has the same one.

Does the marked area come into Lightroom?

The note does, in the Comments panel, beside the person's name. The area itself is drawn in Latentshoot only, on the Client tab and on the photograph in Develop.

Which plan is proofing on the shoot day on?

Studio. Notes with a marked area, the selection limit, rounds and approval are on every plan, the free one included.

Send the first round on the link they already have.

The free plan carries one shoot from the moodboard to an approved retouch.

Start free See pricing

No card. The live link and proofing on the shoot day are part of Studio.